Most booth emergencies in Las Vegas are calendar problems, not build problems. Use this timeline to keep design, production and move-in on schedule.
The full timeline at a glance
| Timing | Milestone |
|---|---|
| 16–12 weeks out | Confirm space, goals and budget; kick off design |
| 12–10 weeks out | Approve 3D renderings and floor plan |
| 10–6 weeks out | Engineering, fabrication, graphics production |
| 6–4 weeks out | Order electrical, rigging, internet and labor at advance rates |
| 4–2 weeks out | Ship to the Las Vegas advance warehouse; pre-set and QC the build |
| 2–1 weeks out | Staff briefing, lead capture setup, freight confirmation |
| Show week | Move-in, install, punch list, show days, dismantle |
Rush timelines that still work
A local Las Vegas build can go from approved design to show floor in two to three weeks for inline booths and three to four weeks for islands. Rush is realistic only when artwork is print-ready and the layout uses proven components.
Move-in week in Las Vegas
- Target-time move-in: large shows assign dock windows; missing yours can cost a full day.
- Union labor: install crews are booked in advance; add supervision for complex islands.
- Empty crate pickup happens on a schedule — plan around it or storage delays follow.
- Dismantle starts only after the aisle carpet is pulled; expect a slow first hour.
Deadlines exhibitors miss most
- Advance-rate electrical (usually 21–30 days out)
- Rigging and hanging sign approval drawings
- Certificate of insurance for the venue and the general contractor
- Advance warehouse freight cutoff, typically 7–14 days before move-in
Connect Exhibit builds and stores booths in Las Vegas, so your exhibit ships across town instead of across the country.
Frequently asked questions
How long does it take to build a custom booth for a Las Vegas show?
Plan 8 to 12 weeks from kickoff to show floor. Local rush builds can ship in two to three weeks when artwork is print-ready.
When should I book installation labor in Las Vegas?
Four to six weeks out for most shows, and eight to ten weeks out for CES, NAB, SEMA and MAGIC.
What happens if my freight misses the advance warehouse cutoff?
You ship direct to show site, which means waiting in the marshalling yard on move-in day and higher handling rates.
Planning a Las Vegas booth?
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